Privacy Policy

When you sign in with Discord, we may receive and store your Discord account ID, username, display name, email address, avatar, OAuth tokens, and related sign-in metadata needed to operate your account.

When you use team and recruitment features, we may collect application answers, game preferences, Riot IDs, Riot account verification status, rank snapshots, team memberships, roles, availability, practice days, champion pools, coaching notes, match bookings, scrims, results, uploaded avatars or logos, reviewer notes, and dashboard activity created through the service.

We also collect technical data such as basic request information, error logs, analytics events, and device or browser information provided by hosting and analytics services.

We use personal data to provide the website and dashboard, authenticate users, manage teams and staff access, process recruitment applications, verify Riot accounts, run coaching and availability tools, publish results and roster information, protect the service, investigate issues, and communicate with players, applicants, staff, and community members.

Our lawful bases may include consent, legitimate interests in operating an esports organisation and community, performance of arrangements with team members, and legal obligations where applicable.

We use Discord OAuth scopes for identity, email, and guild joining. Where our Discord bot is configured, it may add you to the ASH Esports Discord server, create or remove team roles and channels, send direct messages about relevant team or recruitment activity, and post or update result messages through webhooks.

Messages or profile information you share in Discord may be visible to other Discord users according to the server, channel, role, and Discord settings in place. Discord processes data under its own privacy policy, and ASH Esports cannot control Discord's independent handling of data.

We share data only where needed to run ASH Esports services. This may include Discord, Riot Games APIs, Twitch, Vercel hosting, Vercel Analytics, Vercel Blob storage, database providers, configured webhook or form integrations, and authorised ASH staff or team managers.

We do not sell personal data. Some roster, result, hall of fame, avatar, and team information may be shown publicly where it forms part of ASH Esports team or competition activity.

We keep data for as long as needed to operate accounts, teams, recruitment records, results, coaching history, security logs, and community administration. We may retain some records after you leave where they are needed for integrity, dispute handling, historical results, hall of fame records, backups, or legal obligations.

You can update some profile information in the dashboard. You can also disconnect from ASH community spaces by leaving Discord or contacting ASH staff about access changes. Removing data may affect your ability to use team tools, recruitment, or dashboard features.

Depending on where you live, you may have rights to access, correct, delete, restrict, object to, or receive a copy of your personal data. Contact an ASH Esports administrator if you want to make a privacy request.

We use access controls, authentication, role-based permissions, provider-managed hosting, and operational safeguards to protect personal data. No online service is perfectly secure, so you should keep your Discord account secure and report suspected account misuse or data issues promptly.

ASH Esports is intended for users who are old enough to use Discord, Riot services, and the relevant games and competitions in their region. If you believe a child has provided personal data inappropriately, contact ASH staff so we can review it.

We may update this policy as our services change. The updated version will apply from the date shown on this page. For privacy questions or requests, contact an ASH Esports administrator through the ASH Discord server or the channel where you normally communicate with ASH staff.